Smartsheet & GIS Services: 

Streamlining Utility Project Management

In the fast-paced world of utilities, precision and efficiency are paramount. At Skyway Consulting Co., we specialize in Smartsheet and ArcGIS implementation. We provide services that transform the way utilities operate. Our expertise in construction and engineering, combined with our robust partnerships with Smartsheet and ESRI, enables us to offer tailored solutions that enhance project management and decision-making processes.

Explore Our Templates

Smartsheet Solutions for Utiltiies

Standardize Inspection Reports

Adopting Smartsheet enhances real-time collaboration for inspection teams with our customizable forms aligned to industry standards like API 1104, 49 CFR 192, and OSHA 1910 Subpart H. Our system prioritizes accessible data collection, empowering inspectors of all skill levels and uncovering valuable insights often lost in legacy systems. Let’s transform this together.

Smartsheet Reports

Streamline Meter Replacements Cards

Effective collaboration with stakeholders and customers is crucial in utility projects, where meter technicians, whether in-house or subcontracted, play a key role. Smartsheet offers a common platform for standardized reporting, fostering seamless engagement with contractors.

Smartsheet Services for Utiltiies

Increase Safety Tracking and Visibility

Ensuring safety records compliance is not just critical, it’s a legal requirement. Our solutions revamp JHA/JSA frameworks and gather data to prevent near misses, combining location-based reporting with collaborative, user-friendly tools.

Leak Reports

Decrease Leak Report Time

In an era marked by continuous improvement, aging legacy systems pose risks. Tracking and monitoring leaks or outages is vital for effective team deployment. Skyway offers custom solutions for leak reporting, including GPS plotting, Procedure Mapping, and Repair Tracking.

Utility Management Software

Staff Augmentation and Training

Our team, with over twenty years of experience in the utility industry, specializes in GIS, Engineering, Design, and Project Management, ready to meet your consulting needs. For Smartsheet training programs, visit our dedicated Smartsheet page below.

Land Management Software

Reimagine Land Acquisition 

Skyway Consulting Co. enhances utility project land acquisition by merging Smartsheet’s project management with ArcGIS, providing real-time data for improved efficiency. Our method eases stakeholder communication and ensures regulatory compliance, boosting operational effectiveness and decision-making in the utility industry.

Services We Offer

To learn more about the Smartsheet and GIS services we can provide, please use the “+” icon to expand and the “-” to retract the different items of interest. 

Applies to Smartsheet, GIS or both.

Implementation Services by Skyway Consulting Co.:

Our team specializes in the tailored setup of Smartsheet and GIS systems to suit the unique requirements of your energy projects. We focus on three key areas:

  • First Build: Ideal for businesses new to Smartsheet or GIS, we establish foundational infrastructure and workflows, ensuring a solid start for efficient project management.
  • Rebuild: For companies looking to overhaul an existing process or system, we provide comprehensive restructuring, aligning your Smartsheet or GIS setup with updated operational goals and use cases.
  • Additional Build: When you need to expand or add new functionalities to your current setup, we seamlessly integrate these additions, enhancing your system’s capabilities without disrupting existing workflows.

Our implementation services are designed to align with your specific needs, whether you’re starting from scratch, revamping an existing system, or scaling up your operations.

    • Our Process Includes 5 Simple Steps
      • 1. Consultation. This includes two – 30-minute consultations.
      • 2. Discovery. This is where you will hand over the keys. Our team will study your workflows, data structures and use cases.
      • 3. Design. After our team has reviewed your workflows, we will design a solution. Our designs are comprehensive in report style with workflow diagrams and step by step implementation instructions.
      • 4. Development. This is where the process becomes very hands-on. With your help, or your designee, we will build out your new system.
      • 5. Deployment.
        • Testing and Quality Assurance: Before going live, we conduct thorough testing of the integrated system. This includes checking for data accuracy, workflow functionality, and overall system performance to ensure everything operates smoothly. Official Testing Reports will be provided.
        • Training and User Onboarding: We provide comprehensive training sessions for your team, ensuring everyone is comfortable and proficient with the new tools. Training is tailored to different user roles and skill levels for maximum effectiveness.
        • Go-Live Support: When the system goes live, our team provides hands-on support to address any immediate questions or challenges. This support is crucial for ensuring a smooth transition and minimizing disruptions to your operations.
        • Post-Deployment Review: After the system is operational, we conduct a post-deployment review to assess system performance and user adoption. This helps in identifying any areas for improvement or additional training needs. Additionally, the need for an ongoing maintenance plan will be reviewed. Our implementation projects do not require ongoing support after the work is completed and we will work to help you become self-sufficient unless you request maintenance and support specifically.

Applies to Smartsheet, GIS or Both.

The maintenance package offered by Skyway Consulting Co. is designed to ensure the ongoing effectiveness and reliability of your Smartsheet and GIS integrated systems. Here’s what it typically includes:

  1. Regular System Updates: We provide regular updates to both Smartsheet and GIS platforms, ensuring that you have access to the latest features, security enhancements, and performance improvements.
  2. Technical Support: Our package includes ongoing technical support to address any issues or queries you may have. This support can range from troubleshooting minor glitches to resolving complex system challenges.
  3. Performance Monitoring: We continuously monitor the performance of your integrated systems to identify and address any potential issues proactively. This helps in maintaining optimal system efficiency and prevents downtime.
  4. Data Backup and Recovery: Regular data backups are conducted to ensure that your critical project information is always secure and can be easily recovered in the event of data loss.
  5. System Optimization: Over time, we review and optimize the system configurations to align with evolving project needs and operational changes within your organization.
  6. User Training Refresher Courses: To keep your team up-to-date with the latest functionalities and best practices, we provide periodic refresher training sessions.
  7. Consultation for Continuous Improvement: We offer regular consultation sessions to discuss potential enhancements or additional integrations that could further improve your utility management processes.

This maintenance package is tailored to ensure that your Smartsheet and GIS integration remains a robust, efficient, and secure tool for your utility management needs, with ongoing support to adapt to your organization’s evolving requirements.

The integration service provided by Skyway Consulting Co. is a pivotal aspect of our offerings, focusing on seamlessly combining Smartsheet’s powerful project management capabilities with the spatial analysis strengths of GIS, particularly ArcGIS. Here’s a detailed look at this service:

  1. System Compatibility Assessment: We start by assessing the compatibility of your existing systems with Smartsheet and GIS. This involves understanding your current technological infrastructure to ensure a smooth integration.
  2. Custom Integration Strategy: Based on the assessment, we develop a custom integration strategy that aligns with your specific utility management needs. This strategy is designed to optimize workflows, enhance data visualization, and improve decision-making processes.
  3. Data Synchronization: We ensure that data flows smoothly between Smartsheet and GIS. This synchronization is crucial for maintaining data integrity and ensuring that changes in one system are reflected in the other in real-time.
  4. Mapping and Spatial Analysis: The integration allows for advanced mapping and spatial analysis capabilities in Smartsheet, leveraging GIS data. This feature is particularly useful for utilities management, where geographic information plays a critical role.
  5. Workflow Automation: We automate key workflows within Smartsheet, triggered by spatial data inputs from GIS. This automation improves efficiency and reduces the potential for human error.
  6. Custom Dashboards and Reports: Tailored dashboards and reports are created to give a comprehensive view of your projects, combining project management data from Smartsheet with spatial analysis from GIS.
  7. Training and Support: Post-integration, we provide training to ensure your team can fully leverage the integrated system. Ongoing support is also offered to address any future queries or issues.
  8. Scalability and Flexibility: The integration is designed to be scalable and flexible, accommodating future growth and changes in your utility management requirements.

This comprehensive integration service is aimed at empowering utility professionals with a robust, cohesive tool for managing complex projects, ensuring enhanced efficiency, accuracy, and strategic decision-making.

Understood. In a more general sense, Skyway Consulting Co. offers comprehensive training services for Smartsheet, GIS, and their integration, designed to empower teams with the necessary skills and knowledge for effective utility management. Here’s an overview:

  1. Smartsheet Training:
    1. Basics: Introduction to Smartsheet, including its interface, basic functionalities, and standard features. Ideal for beginners or those new to the platform.
    2. Advanced Features: Dive into advanced functionalities like automation, complex formulas, and report generation. Suited for intermediate to advanced users.
    3. Project Management Best Practices: Focus on using Smartsheet for effective project management, covering topics like timeline tracking, resource allocation, and collaboration techniques.
  2. GIS Training:
    1. Fundamentals: Covers the basics of GIS, including understanding maps, layers, and basic data analysis. This is tailored for those new to GIS technology.
    2. Spatial Analysis and Mapping: Advanced training on spatial data analysis, creating detailed maps, and leveraging GIS for strategic decision-making.
    3. Data Management: Focus on managing and maintaining GIS databases, ensuring data integrity, and best practices for data collection and storage.
  3. Integration Training:
    1. Workflow Integration: Training on how to seamlessly integrate workflows between Smartsheet and GIS, ensuring efficient data transfer and synchronization.
    2. Custom Solutions: Focus on the custom integrations developed for your specific projects, including how to manage and troubleshoot these solutions.
    3. Optimizing Project Outcomes: Strategies for leveraging the integrated system to enhance project outcomes, improve decision-making, and boost overall efficiency.

Each training session is designed to be interactive and engaging, with hands-on exercises, real-world examples, and Q&A sessions. The aim is to not only impart knowledge but also to ensure that participants can apply what they’ve learned directly to their work scenarios. Additionally, training can be provided in various formats, such as in-person workshops, online webinars, or self-paced learning modules, depending on the needs and preferences of your team.

Skyway Consulting Co. offers a unique service in the realm of software licensing for both Smartsheet and GIS systems. This service includes the ability to purchase and resell licenses, providing flexibility and convenience for clients. Here’s an overview of how this works:

  1. License Acquisition: Skyway Consulting Co. can acquire licenses for Smartsheet and GIS systems on behalf of clients. This is critical for build outs and maintenance as our services include insights into true platform optimization. 
  2. Customized Licensing Solutions: Depending on your specific needs, Skyway Consulting Co. can tailor the licensing package. This means you get exactly what you need in terms of software capabilities without paying for unnecessary extras.
  3. Volume Licensing: For larger organizations or those requiring multiple licenses, Skyway Consulting Co. can facilitate volume licensing, often at a more cost-effective rate than individual licenses.
  4. License Management: Beyond simply purchasing licenses, Skyway Consulting Co. provides ongoing license management. This includes ensuring licenses are up to date, compliant with software terms, and aligned with your usage and business growth.
  5. Support and Consultation: Throughout the process, Skyway Consulting Co. offers expert advice and support. Whether it’s selecting the right type of license or understanding the terms and conditions, we guide you every step of the way.

This licensing service simplifies the process of acquiring and managing Smartsheet and GIS licenses, making it a hassle-free experience for clients while ensuring that they have the appropriate tools and resources for their business needs.

How Our Solutions Provide You Value

Improve Project Performance

Enhancing Project Efficiency: Streamlined project management leads to faster completion of land acquisition phases, positively impacting time-based KPIs.

Improving Accuracy and Compliance: Accurate data from GIS reduces errors in land assessments, directly influencing KPIs related to regulatory compliance and risk management.

Boosting Stakeholder Satisfaction: Efficient communication and project transparency increase stakeholder satisfaction, an essential KPI in utility projects.

Optimizing Resource Utilization: Effective management of resources and reduced operational costs positively affect financial KPIs.


Contractor and Cross Team Collaboration

Streamlined Contractor Management: Contractors can access real-time project updates and geographical information, allowing for better alignment with project goals and timelines. This results in efficient task management and adherence to schedules.

Cross-Team Data Accessibility: Both in-house teams and external contractors can access and contribute to the same project data. This shared platform fosters a unified approach to project management, reducing miscommunications and ensuring everyone is working with the most current data.

Enhanced Coordination on Geographic Information: With GIS data integrated into project management, contractors and teams can more effectively coordinate on site-specific tasks. This leads to precise planning and execution, especially in projects involving complex geographical challenges.

Case Studies

Land and Right of Way

Skyway Consulting Co. successfully developed a Land Acquisition platform for 7Arrows, integrating Smartsheet with GIS and Texas GIS tax data, significantly enhancing their land acquisition efficiency and accuracy. This led to an ongoing annual service agreement, underscoring our expertise in delivering specialized project management and GIS solutions in the utility sector.

Integrity Management

Implementing the project management solution for Integrity Management of Legacy Pipelines, we have discovered how to leverage Smartsheet and Geofencing to manage PPP and CIBS projects at scale while including the entire team. The team was never asked to enter names, dates, addresses, premise numbers, meter number or bore numbers. We automated it all. Consistency was the key to our success at scale.


Discover how our team connected a Design team stuck in soled workflows. The Smartsheet deployment proved to outlast the test of the most resistant stake holders who have come to embrace the change and appreciate their new found ability to control their work and promote their productivity.

Connect with us for a free assessment of your project